After Prom Grand Finale
Volunteers are needed Sunday 6/02/19 from 2:00-4:30!

Volunteer Instructions

Volunteer Instructions

Volunteers must be on the arena floor by 2:00pm for Orientation but may arrive earlier to help set up if desired.  If arriving before 2:00pm (or if you need any assistance during the event), call or text APGF Coordinator Becky Parr at (540) 798-0788. Thank you for your help!

Information Table Volunteers*

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The Information Table will be placed at the entrance to the building. Volunteers will tell Qualifiers at which table they will register in the arena and answer questions about the event. Information will be provided to Volunteers. Qualifiers are encouraged to arrive by 2:30pm to get in line for Registration. To cut down on crowding, parents will not be allowed onto the arena floor with their Qualifier.

Only Qualifiers on the Registration list will be allowed to register.  If anyone tries to register who is not on the list, tell them this rule.  Qualifier names were submitted by School Representatives through the website; the APGF staff and volunteers are not responsible for names that were not submitted. If you encounter any problems, alert Becky Parr (540) 798-0788.


Registration Volunteers (Registrars)*

Beginning at 3:00pm, Qualifiers will register by school and pick up their $20 gift card.

Each Registrar will be responsible for 4 schools and be issued:

  • A notebook with sign-in sheets and signed Qualifier forms

  • A packet, wrist band and gift card for each Qualifier

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To Register a Qualifier:

  1. Select their packet from the box.  

  2. Check the front of the packet – if they need to turn in their Qualifier Form signature page, it will be marked in red. If it is marked and struck through, that means the form has been submitted. If the Qualifier brings their form, just place it in the binder pocket. QUALIFIERS MUST HAVE A SIGNED FORM IN ORDER TO REGISTER.

  3. Place the wristband on the Qualifier.

  4. Give the Qualifier their gift card and have them sign the book saying they received it.

  5. Remind the Qualifier of the instructions on the back of their packet. THEY MUST FOLLOW THE INSTRUCTIONS.

  6. Only Qualifiers on a Registrar’s list will be allowed to register.  If anyone tries to register who is not on the list, tell them this rule.  Qualifier names were submitted by School Representatives through the APGF website; we are not responsible for names that were not submitted. If you encounter any problems, alert the Head Registrar (Lynn McDowell).


Car Drawing Canister Volunteer

After they register, Qualifiers will submit their yellow name cards into the Car Drawing Canister. The Volunteer will sit with the canister and make sure that only Qualifiers with wristbands place their name card into the canister.


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Survey Table Volunteer

After registering and entering their name into the drawing, each Qualifier will complete a survey that is included in their Registration packets.  They will be instructed to complete the survey at this table after they turn in their name card at the Car Drawing Canister.  The Volunteer will man the table to make sure the pens are working and answer any questions the Qualifiers have.  After they complete their survey, each Qualifier must turn it in at the T-shirt Table in order to pick up their shirt.


T-shirt Table Volunteers*

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Each Qualifier will bring their survey to the T-shirt Table in order to receive their shirt.  THEY MUST WEAR THEIR SHIRT AND NAME TAG IN ORDER TO WIN PRIZES.


*Once the event is over, please stay for a few minutes to help pack up your station.